Associate Administrative Officer Job at United Nations Environment Programme (UNEP)

Responsibilities

• Human Resource Management
• Undertakes actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, promotion, performance appraisal, job classification reviews, separation of staff members, training etc., ensuring consistency in the application of UN rules and procedures.
• Provides information regarding conditions of service, duties and responsibilities, and privileges and entitlements under the Staff Rules and Regulations.
• Provides information on unit’s staffing needs for inclusion in department’s staffing table.
• Budget and Finance
• Assists in developing the unit’s work program and budget; analyses inputs and formulates resource allocations by work program, or business processes.
• Monitors budget/work program on a regular basis and reallocates resources as necessary.
• Supports the implementation of procedures and systems for implementing the appropriate financial database.
• Contributes to the development of budgetary guidelines for own unit. General Administration
• Supervises support staff as required.
• Performs other related administrative duties, as required (e.g., operational travel programme, monitoring accounts and payment to vendors and individual contractors for services, physical space planning and the identification of office technology needs and maintenance of equipment, software and systems).
• Contributes to the collection and analysis of data as well as identification of trends or patterns and provides draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting.

Education

• Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, or project management is required.
• A first level degree in combination with two additional years of relevant work experience may be accepted in lieu of the advanced degree.
• Successful completion of both degree and non-degree programs in data analytics, business analytics or data science programs is desirable.

Work Experience

• A minimum of two years of progressively responsible experience in administration, finance, accounting, human resources management or related area is required.
• No experience is required for candidates who have passed the United Nations Young Professionals Programme Examination (YPP), the United Nations Competitive Recruitment Examination (NCRE) or the G to P Examination (G to P).
• Work experience with Global Environment Facility (GEF) projects is desirable
• Work experience in the United Nations or a comparable international organization is desirable.
• One (1) year or more of experience in data analytics or related area is desirable (none if successful YPP or P-1 with a related degree).